Programa de las Naciones Unidas
para el Desarrollo

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I. Position Information 

Job Code Title:                        Programme Clerk

Classified Grade:                     ICS-4 (GS-4)

Type of Contract:                    Fixed Term Appointment

Supervisor:                             Programme Analyst

Duty Station:                          Panama

II. Organizational Context

Under the overall guidance of the Programme Analyst, the Programme Clerk provides programme support services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery.

The Programme Clerk works in close collaboration with the Management Support and Business Development, Operations, Programme and project staff in the CO and UNDP HQ as required exchanging information and supporting programme delivery.

III. Functions / Key Results Expected

Summary of Key Functions:

• Support to CO  Programme
• Support to knowledge building and knowledge sharing

1. Provides effective support to the CO programme focusing on achievement of the following results:

 Collection and presentation of background information on CO programme.

Provision of inputs to preparation of the team results-oriented workplans.

Presentation of information/ documentation for audit of NEX projects.

Administrative support to organization of conferences, workshops, retreats and other events.

Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.

Extracting, inputting, copying and filing data from various sources.

Maintenance of files in the Programme Unit/ hardcopy and electronic filing of all supporting documentation, project documents.

Assistance in proper control of the supporting documents for payments and financial reports for NEX projects.

2. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on programme.

Contributions to knowledge networks and communities of practice.

IV. Impact of Results

Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme. 

 V. Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

 Functional Competencies:

•  Knowledge Management and Learning
•  Shares knowledge and experience.
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

 Development and Operational Effectiveness

• Ability to perform a variety of repetitive and routine tasks and duties.
• Ability to review data, identify and adjust discrepancies.
• Ability to produce accurate and well documented records conforming to the required standard.
• Ability to handle a large volume of work possibly under time constraints.
• Good knowledge of administrative rules and regulations.
• Strong IT skills.

 Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.

VI. Recruitment Qualifications

Education: Sencondary Education.

Experience: 2 to 3 years of relevant administrative experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements: Fluency in English and Spanish, both written and verbal. Fluency in English to be tested through TOEFL (minimum 500 points).

ADDITIONAL INFORMATION

• Qualified candidates who are interested in the above position are invited to submit their application, in English, attaching a UN Personal History Form, not later than  7 April 2010.
  

           To:  undpprogramme.clerk@un.org.pa

           Subject: Vacancy Announcement No.003/10 UNDP PROGRAMME CLERK  

• The electronic version of a UN Personal History Form can be downloaded from the vacancy announcement which has been posted at http://www.undp.org.pa.   Go to PNUD >Transparencia > Administración > Vacantes.

• Please note that applications received after the deadline will not be considered.
• Only short-listed qualified candidates will receive an acknowledgement.
• Internal candidates must attached copies of three last performance appraisals
• Rank-In-Post will be applied